How to plan a summer event
There really is no better way to celebrate the summer season than by throwing an outdoor event.
Now of course the temperamental, great British weather might have out you off in the past, but we’ve got a few tips that will turn your summer event into a resounding success.
Pick a theme
If you are going for a summer extravaganza with all the bells and whistles or something low key, you will need a theme. Whether you play of your brand’s key messages or simply choose to celebrate all things summer, by opting for a theme you can keep the event décor and design focussed.
Grab their attention
Your invites are the first chance to really grab your guests’ attention and get them excited. Quirky invites will create impact and invitations are perfect if you’re looking to create a memorable summer party. Play off your theme and try and give your guests a taste of what is to come.
Choose the right venue
Deciding on your guest list and this will help select your venue. If you are going for a big event then it might pay off to choose a blank canvas venue that you can up the ante with décor and drama. Depending on your theme you might go for a traditional historic venue that offers drama for your guests.
Invest in production
Production is vital to ensure your event goes off without a hitch. You need to make sure that you’ve got the best sound system, clever lighting and audio visual to enhance your guests’ experience.
Wine and dine and entertain
Once you’ve pinned down the venue and theme its time to pick the entertainment. Your guests expect a sensory and interactive experience that they will never forget. Whether your budget runs big or small a summer party offers endless opportunities. Perhaps a live band or magician or even push the boat out with a circus or fun fair theme and add an element of drama with acrobats, fire breathers or even fairground entertainment.
Something to remember
Guests will leave much happier with a keepsake to remember the day. Photo booths are a great way to create an interactive and engaging day but also give them a branded gift to take home, you can even add Videoke to engage your guests and have a fantastic video to remember your event.
This can also be included in a goodie bag for guests to take away with them, filled with themed treats to remember night.
This is Wales, so you can’t always rely on the sun shining. Make sure to have a contingency plan for wet weather. If that is moving indoors, ensuring there is a marquee available or if all else fails make sure to have umbrellas, willies and ponchos on hand.
For some summer event inspiration contact our creative team.